Administrative Assistant

Description

WHAT YOU'LL DO
This position serves as a key secretarial and administrative support to the Principals and Partners. Taking full responsibility for maintaining their demanding
schedules and highly involved in all of their business activities and expected to act with initiative and pro-activeness and handles confidential information with utmost discretion. The goal is to leverage the Principals and Partner’s time and to enable him/her for client services. This position is also expected to work as a team with other secretaries within India and may also be assigned by his or her supervisor to back up other support staffs.
Throughout their career, AAs will continue to grow within the role, i.e., to learn new tasks, to improve on established ones, integrating “best practices” among their cohort and to adapt the work styles to best support the changing needs of the Principals and Partners they support. activities will vary, depending on their work style and the existing workload. The duties described below make up a typical, but not necessarily complete list.
YOU'RE GOOD AT
1. Calendar, meeting, and travel management

• Actively manages the calendars for the assigned Principals and Partners with an overall understanding of business priorities to offer alternatives, trade-offs, and consideration of the most efficient use of the Principals and Partner’s time and provides a timely reminder as necessary.
• With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps from a scheduling standpoint.
• Organizes travel arrangements; anticipates and co -ordinates point-to-point travel and logistics needs, including but not limited to directions, commuting time and ground transportation, passport and visa processing.

2. Supports business development activities

• Actively manages and administers client’s contact/database, ensuring the accuracy and timely input of new client contacts into the database.
• Telephone answering and screening including cold calls for the Practice Area that the assigned Principals and Partners is responsible for.

3. Supports case works

• Prepares assigned Principals and Partners timesheet and expense report in accordance with company guidelines.
• Keeps track of assigned Principals and Partners resumes with the updated profile and accurate translation. Send people the resume upon request after assigned Principals and Partners review;

4. Other responsibilities and team contributions

• Provides back-up assistance to relieving the reception desk for 1 -2 hours, as needed (in absence of the Front Office Executive)
• Assists assigned Principals and Partners in other administrative tasks to leverage time, which may include top re pare reimbursement, medical insurance claims and keep tracking of travel days associated with

tax filing in overseas, memoranda, slide decks, etc.
YOU BRING (EXPERIENCE & QUALIFICATIONS)

• A graduation degree.
• Over 6-8 years of secretarial experience gained in professional services or multi-national companies
• Should be proficient in handling operations of reception board
• Excellent oral and written English language communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

YOU'LL WORK WITH
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.